Club Safeguarding Policy

The club's Safeguarding Officer is Erica Ferguson and any concerns relating to child safety should be addressed to her on

Safeguarding Policy

1. Marlow Rugby Union Football Club acknowledges its responsibility to safeguard the welfare of all children involved in Marlow Rugby from harm.

2. Marlow RUFC confirms that it adheres to the Rugby Football Union’s Safeguarding Policy and the procedures, practices and guidelines and endorse and adopt the Policy Statement contained in that document and any successor policy.

3. A child is anyone under the age of 18 engaged in any rugby union activity. However, where a 17 year old male player is playing in the adult game it is essential that every reasonable precaution is taken to ensure his safety and well being are protected.

4. The Key Principles of the RFU Safeguarding Policy are that:

  • The welfare of the child is, and must always be, paramount to any other considerations.
  • All participants regardless of age, gender, ability or disability, race, faith, culture, size, shape, language or sexual identity have the right to protection from abuse or harm.
  • All allegations or suspicions of abuse, neglect, harm and poor practice will be taken seriously and responded to swiftly, fairly and appropriately.
  • Working in partnership with other organisations, statutory agencies, parents, carers, children and young people is essential for the welfare of children.
  • Children have a right to expect support, and personal and social development delivered by an appropriately recruited, vetted and managed in relation to their participation in rugby union, whether they are playing, volunteering or officiating in the community or professional areas of the sport.

5. Marlow RUFC recognises that all children have the right to participate in sport in a safe, positive and enjoyable environment whilst at the same time being protected from abuse, neglect, harm and poor practice. Marlow RUFC recognises that this is the responsibility of everyone involved, in whatever capacity, at the club.

6. Marlow RUFC will implement and comply with the RFU Code of Conduct and the Codes of Conduct for Coaches, Spectators and Officials as appropriate. These codes are available on Marlow RUFC’s website and are on display at the Club.

7. The Club Safeguarding Officer is Erica Ferguson (Email Tel 07813856719). If you witness or are aware of an incident where the welfare of a child has been put at risk you must, in the first instance, inform the Club Safeguarding Officer. They will then inform the CB Safeguarding Manager and the RFU Safeguarding Team. If an incident involves the Club Safeguarding Officer you should inform the Director of Youth Rugby and either the CB Safeguarding Manager or the RFU Safeguarding Team.

8.All members of Marlow RUFC who work with children in Regulated Activity must undertake an RFU Disclosure and Barring Service (DBS) check in accordance with RFU Regulation 21.

9. Marlow RUFC will ensure that all its members, whether they are coaches, parents, players or officials will comply with the Best Practice Guidance as issued by the RFU. In summary, the following are NOT acceptable and will be treated seriously by the club and may result in disciplinary action being taken by the club, the CB or the RFU:

  • Working alone with a child.
  • Consuming alcohol whilst responsible for children.
  • Providing alcohol to children or allowing its supply.
  • Smoking in the presence of children.
  • Humiliating children.
  • Inappropriate or unnecessary physical contact with a child.
  • Participating in, or allowing, contact or physical games with children.
  • Having an intimate or sexual relationship with any child developed as a result of being in a ‘position of trust.’
  • Making sexually explicit comments or sharing sexually explicit material.

10. Marlow RUFC manages the changing facilities and arranges for them to be supervised by two DBS checked adults of the appropriate gender for the players using the facilities. Marlow RUFC ensures that all its coaches, parents, officials and spectators are aware that adults must not change at the same time, using the same facilities as children.

11. Marlow RUFC will ensure that its coaches and team managers will receive the support and training considered appropriate to their position and role. The RFU “Managing Challenging Behaviour” Policy has been adopted and circulated amongst the club workforce both, voluntary and paid.

12. Any events held on Marlow RUFC premises must comply with this Policy and if appropriate a Safeguarding Plan should be discussed and circulated to those affected. Any tours, overseas or domestic, undertaken by Marlow RUFC must comply with the relevant RFU Regulations and Guidance relating to tours.

13. Marlow RUFC play on an area with public access and so all coaches must ensure that they carry out a thorough pitch inspection for dog excrement or other hazards before allowing training or matches to commence.

14. Marlow RUFC ask that all parents of players within the Mini Section remain on site and pitch-side during training and matches. Only by exception can they be absent and then they must nominate another adult to take responsibility for their child and inform coaches who has responsibility for their child.

15. Parents are requested not to drop children at the entrance to the club car park or to allow unaccompanied children in the car park.

16. The river bank, vicinity of the pond, kit shed, and club-house kitchen are out of bounds to unaccompanied children.

17. If any member finds a lost child they are asked to reassure the child that they will be fine and if the parents cannot be immediately located they should take them to the Club house where the Club Manager or her deputy will take over and locate the parent.

18. The head coach of each age group (or his/her nominated deputy) must ensure that all children are collected by their parent or nominated adult at the end of the session. If for any reason the child’s parent or nominated carer cannot be found, then the child must not be left alone. Every effort must be made to contact the parent and the head coach or the Club manager must stay with the child until they are collected.

Erica Ferguson
Safeguarding Officer
Sept 2016

On behalf of Marlow RUFC Committee